Friends of the Anacortes Public Library
Minutes for September 9, 2021 Board meeting conducted on Zoom.
Present:
Board members: Megan Taylor, Kandy Dubuque (Co-Presidents), Patrick Gallagher (Vice President), Hal Rooks (Treasurer), Tress Connolly (Secretary), Linda Falken,Susan Rooks, Kay O’Connell. FOL Member: Judah Henderson
Library Staff: Jeff Vogel (Director), Christina Hansen (Library Board of Trustees Liaison)
Presidents
Kandy presided and called the meeting to order at 2:05 p.m.
Secretary
There was no Board meeting in August. Tress sent the July 8, 2021 minutes to the Board in advance for review. Linda moved and Kay seconded a motion to approve the July minutes. They were unanimously approved by the Board.
Tress announced that beginning with the September minutes both present and absent Board members will be noted at the beginning of the document. Prior minutes listed only those present.
Treasurer
Hal sent the treasurer’s reports to the Board in advance for review. Megan moved and Linda seconded a motion that they be approved. They were unanimously approved by the Board.
Patrick noted that the line item shows that there is $40,000 in checking as opposed to $23,000 in 2020. He asked why there is such a big difference in the amounts. Hal responded that money has been accumulating and that spending is less this year.
Announcement
Linda Falken announced that she has to resign her position as past president of the Board. She thanked everyone for their support and help during her Board tenure.
New Business
Annual Board Officers Election Period
Megan asked Hal to guide the Board through the nomination and election processs.
Hal sent the bylaws governing elections prior to the meeting and outlined the process at the meeting. September begins the annual election period; nominations and self-nominations will be made, accepted and tallied at the October meeting; and a slate of nominees will be presented at the FOL Annual Meeting. The membership will elect officers for 2022 from that slate at the November meeting.
All current Board members were asked at the meeting if they anticipate remaining on the Board in 2022. Kandy, Megan, Patrick, Hal, Tress, Susan, and Kay are all interested in remaining.
There can be as many as nine people on the Board although seven is allowable. Linda’s necessary resignation created a vacancy that needs to be filled. The vacancy will be advertised on the FOL and Library websites and included in an email to the volunteers.
Old Business
MailChimp, Procedure Manual Report from Patrick
Patrick reported that the $9/month upgrade approved by the Board allows for online help and access for two additional users. Diana Farnsworth asked to have access to add the new FOL logo. So far, adding it has not been successful. Megan also has access.
Patrick said that substantial progress was made on the writing of the FriendShop procedures manual in June and July. Work on it will resume in September.
Farmers Market
Megan will join Library staff at their booth at the Farmers Market on September 25.
FriendShop
Kandy reported that the shop is not open yet because of the Covid surge. The informational meetings for volunteers have been put on hold until it is safer to meet and to open the shop. Tress will write an update to the volunteers she spoke with in late July.
Library Updates
Jeff reported the following: the number of people coming into the library is increasing steadily; one librarian position and three part-time library assistant positions are open; the summer reading program is wrapping up; and there will not be in-person activities in the autumn.
The next Board meeting is scheduled for October 14 at 2 o’clock on Zoom.
Patrick moved and Susan seconded a motion to adjourn. The meeting adjourned at 2:40.
Respectfully submitted,
Tress Connolly, Secretary
Minutes for September 9, 2021 Board meeting conducted on Zoom.
Present:
Board members: Megan Taylor, Kandy Dubuque (Co-Presidents), Patrick Gallagher (Vice President), Hal Rooks (Treasurer), Tress Connolly (Secretary), Linda Falken,Susan Rooks, Kay O’Connell. FOL Member: Judah Henderson
Library Staff: Jeff Vogel (Director), Christina Hansen (Library Board of Trustees Liaison)
Presidents
Kandy presided and called the meeting to order at 2:05 p.m.
Secretary
There was no Board meeting in August. Tress sent the July 8, 2021 minutes to the Board in advance for review. Linda moved and Kay seconded a motion to approve the July minutes. They were unanimously approved by the Board.
Tress announced that beginning with the September minutes both present and absent Board members will be noted at the beginning of the document. Prior minutes listed only those present.
Treasurer
Hal sent the treasurer’s reports to the Board in advance for review. Megan moved and Linda seconded a motion that they be approved. They were unanimously approved by the Board.
Patrick noted that the line item shows that there is $40,000 in checking as opposed to $23,000 in 2020. He asked why there is such a big difference in the amounts. Hal responded that money has been accumulating and that spending is less this year.
Announcement
Linda Falken announced that she has to resign her position as past president of the Board. She thanked everyone for their support and help during her Board tenure.
New Business
Annual Board Officers Election Period
Megan asked Hal to guide the Board through the nomination and election processs.
Hal sent the bylaws governing elections prior to the meeting and outlined the process at the meeting. September begins the annual election period; nominations and self-nominations will be made, accepted and tallied at the October meeting; and a slate of nominees will be presented at the FOL Annual Meeting. The membership will elect officers for 2022 from that slate at the November meeting.
All current Board members were asked at the meeting if they anticipate remaining on the Board in 2022. Kandy, Megan, Patrick, Hal, Tress, Susan, and Kay are all interested in remaining.
There can be as many as nine people on the Board although seven is allowable. Linda’s necessary resignation created a vacancy that needs to be filled. The vacancy will be advertised on the FOL and Library websites and included in an email to the volunteers.
Old Business
MailChimp, Procedure Manual Report from Patrick
Patrick reported that the $9/month upgrade approved by the Board allows for online help and access for two additional users. Diana Farnsworth asked to have access to add the new FOL logo. So far, adding it has not been successful. Megan also has access.
Patrick said that substantial progress was made on the writing of the FriendShop procedures manual in June and July. Work on it will resume in September.
Farmers Market
Megan will join Library staff at their booth at the Farmers Market on September 25.
FriendShop
Kandy reported that the shop is not open yet because of the Covid surge. The informational meetings for volunteers have been put on hold until it is safer to meet and to open the shop. Tress will write an update to the volunteers she spoke with in late July.
Library Updates
Jeff reported the following: the number of people coming into the library is increasing steadily; one librarian position and three part-time library assistant positions are open; the summer reading program is wrapping up; and there will not be in-person activities in the autumn.
The next Board meeting is scheduled for October 14 at 2 o’clock on Zoom.
Patrick moved and Susan seconded a motion to adjourn. The meeting adjourned at 2:40.
Respectfully submitted,
Tress Connolly, Secretary