Friends of the Anacortes Public Library
Minutes for June 10, 2021 in Library meeting room
Present:
Board members Megan Taylor, Kandy Dubuque (Presidents), Hal Rooks (Treasurer), Tress Connolly(Secretary), Susan Rooks, Linda Falken, Kay O’Connell, Judah Henderson (Membership)
Jeff Vogel (Library Director), Diana Farnsworth (Librarian), Leslie Wilson (Librarian), Christina Hansen (Library Board of Trustees Liaison)
Presidents
Kandy presided and called the meeting to order at 2:05 p.m.
Megan announced that she had written comments from Patrick Gallagher who could not attend the meeting. She read them as the topics he referenced were discussed.
Megan also announced that there were two additions to the agenda: updating the procedures manual under Old Business and re-opening the bookstore under New Business.
Secretary
Tress sent the May 14,2021 minutes to the Board in advance for review. Susan moved and Hal seconded a motion to approve the May minutes. They were unanimously approved by the Board.
Treasurer
Hal sent the treasurer’s reports to the Board in advance for review. Tress moved and Kay seconded a motion that they be approved. They were unanimously approved by the Board.
Hal reported some additional information. There is a $6/month charge for Bill Pay at Pacific Bank that will be waived again this year; the Shell Grant is now under the restricted funds category in the treasurer’s report; restricted funds are not technically restricted in the eyes of the IRS unless there is a written statement from the donor designating them as such; and Hal submits a monthly audit report to Kandy as president to fulfill the stipulation in the by-laws.
Old Business
Brian Tibitts on Budget Procedure
Brian explained how the budget was set, recorded and archived in the past. He suggested we consider three special sales a year.
Farmers Market Booth
Diana has not heard back from the Market coordinators about the possibility of the Library and the Friends sharing a booth at the Market on July 10. She will follow up. If she gets the go-ahead, there will be a Library staff member and a volunteer representative for FOL. The Library will promote the Summer Reading Program and FOL will promote membership in FOL. Printed FOL brochures will be available as well as a sign-up sheet to volunteer in the Friendshop.
Updating the Friendshop Procedures Manual
Judah reported that she and Patrick have begun working on this. The manual outline has been put on the website to allow easy cooperation. The by-laws and incorporation documents are there, too, to serve as the basis for the governance section.
New Business
Rethinking the Friendshop
There was a lengthy discussion about physical changes to be made to establish an open welcoming atmosphere and to create room for more books. Discussion also included the necessity of setting clear guidelines for types of books we will accept as donations, weeding books that are not selling, and responsible disposal of weeded books such as sending to Sustainable Shelves.
After discussion, Tress moved and Megan seconded a motion that the purpose of the Friendshop is to sell books and that all efforts should support that. The motion was unanimously approved.
In addition, Susan moved and Megan seconded a motion that Hal speak to Mac about removing the center bookshelf to open up and make more space. The motion was unanimously approved.
Anacortes Arts Festival Weekend (August 7 & 8)Book Sale
After discussion, Kay moved and Linda seconded a motion to hold an outdoor/indoor book sale at the Library on August 7.
Announcement
Kay announced that the deadline for the newsletter will be Sunday, June 13th.
Library News
The Summer Reading Program will begin June 21.
The next Board meeting is scheduled for July 8 at 2 p.m. in the Library meeting room.
Susan moved and Megan seconded the meeting be adjourned. The meeting was adjourned at 3:35.
Respectfully submitted,
Tress Connolly, Secretary
Minutes for June 10, 2021 in Library meeting room
Present:
Board members Megan Taylor, Kandy Dubuque (Presidents), Hal Rooks (Treasurer), Tress Connolly(Secretary), Susan Rooks, Linda Falken, Kay O’Connell, Judah Henderson (Membership)
Jeff Vogel (Library Director), Diana Farnsworth (Librarian), Leslie Wilson (Librarian), Christina Hansen (Library Board of Trustees Liaison)
Presidents
Kandy presided and called the meeting to order at 2:05 p.m.
Megan announced that she had written comments from Patrick Gallagher who could not attend the meeting. She read them as the topics he referenced were discussed.
Megan also announced that there were two additions to the agenda: updating the procedures manual under Old Business and re-opening the bookstore under New Business.
Secretary
Tress sent the May 14,2021 minutes to the Board in advance for review. Susan moved and Hal seconded a motion to approve the May minutes. They were unanimously approved by the Board.
Treasurer
Hal sent the treasurer’s reports to the Board in advance for review. Tress moved and Kay seconded a motion that they be approved. They were unanimously approved by the Board.
Hal reported some additional information. There is a $6/month charge for Bill Pay at Pacific Bank that will be waived again this year; the Shell Grant is now under the restricted funds category in the treasurer’s report; restricted funds are not technically restricted in the eyes of the IRS unless there is a written statement from the donor designating them as such; and Hal submits a monthly audit report to Kandy as president to fulfill the stipulation in the by-laws.
Old Business
Brian Tibitts on Budget Procedure
Brian explained how the budget was set, recorded and archived in the past. He suggested we consider three special sales a year.
Farmers Market Booth
Diana has not heard back from the Market coordinators about the possibility of the Library and the Friends sharing a booth at the Market on July 10. She will follow up. If she gets the go-ahead, there will be a Library staff member and a volunteer representative for FOL. The Library will promote the Summer Reading Program and FOL will promote membership in FOL. Printed FOL brochures will be available as well as a sign-up sheet to volunteer in the Friendshop.
Updating the Friendshop Procedures Manual
Judah reported that she and Patrick have begun working on this. The manual outline has been put on the website to allow easy cooperation. The by-laws and incorporation documents are there, too, to serve as the basis for the governance section.
New Business
Rethinking the Friendshop
There was a lengthy discussion about physical changes to be made to establish an open welcoming atmosphere and to create room for more books. Discussion also included the necessity of setting clear guidelines for types of books we will accept as donations, weeding books that are not selling, and responsible disposal of weeded books such as sending to Sustainable Shelves.
After discussion, Tress moved and Megan seconded a motion that the purpose of the Friendshop is to sell books and that all efforts should support that. The motion was unanimously approved.
In addition, Susan moved and Megan seconded a motion that Hal speak to Mac about removing the center bookshelf to open up and make more space. The motion was unanimously approved.
Anacortes Arts Festival Weekend (August 7 & 8)Book Sale
After discussion, Kay moved and Linda seconded a motion to hold an outdoor/indoor book sale at the Library on August 7.
Announcement
Kay announced that the deadline for the newsletter will be Sunday, June 13th.
Library News
The Summer Reading Program will begin June 21.
The next Board meeting is scheduled for July 8 at 2 p.m. in the Library meeting room.
Susan moved and Megan seconded the meeting be adjourned. The meeting was adjourned at 3:35.
Respectfully submitted,
Tress Connolly, Secretary