Board meeting December, 2020
Friends of the Anacortes Public Library
P.O. Box 465, Anacortes WA 98221
Minutes for December 10, 2020 Board Meeting via Zoom conferencing
Present:
Board members Megan Taylor, Kandy Dubuque, Patrick Gallagher, Hal Rooks, Tress Connolly, Linda Falken, Susan Rooks, Kay O’Connell
Library Staff Jeff Vogel (Director), Leslie Wilson (Librarian), Diana Farnsworth (Librarian), Christine Hansen (Library Board Liaison)
Presidents
Megan Taylor and Kandy Dubuque are co-presidents. Kandy Dubuque presided and called the meeting to order at 2:05.
Secretary
The November FOL Board Minutes were approved after Patrick moved and Susan seconded the motion.
Treasurer
Hal emailed the report to the Board members on December 7. He added that two generous donations came in after his report was sent. The Treasurer’s Report was approved after Linda moved and Patrick seconded the motion.
Old business
Transitions
Megan asked the new 2021 officers how the transitions are going. All responded that that they are going well. Reports and documents have been passed on to the presidents and secretary by the prior officers. Linda, 2020 president, has some historical files that will be put in the Friendshop file cabinet once there is access.
Budget for 2021
There was a lengthy discussion about the draft budget. Despite the closure of the FriendShop, the FOL is able to restore much of the previous years’ funding thanks to our generous donors. At the Library’s request and after the Treasurer’s input, funding for book purchases, adult programs, and the Library’s marketing initiatives was increased from Jeff’s original proposal. Hal will submit a final budget after further consultation with Jeff.
Bylaws
Linda and Patrick reported on the voting response from the members on the proposed changes to the bylaws. Members were sent the proposed changes and ballots either via email or postal service mail. All ballots returned approved the proposed changes. Linda will prepare a copy of the bylaws reflecting the changes. The approved copy will be posted to the web site.
New Business
Membership form with tiers
Patrick moved that the Board adopt the new membership form designed by the membership committee. The new form includes tiers for membership
beyond the basic individual membership at ten dollars. After a lengthy discussion without resolution, Kandy moved to table the issue and Tress seconded the motion. The membership committee will discuss the tier system further and submit a modified new membership form for Board consideration.
Donation Acknowledgements
Tress reported that she has sent thank-you notes to all recent donors. She will have the “Thank you for your support” postcards designed by Megan printed at Bayshore Graphics. These will be sent to all new and renewing members.
Library Foundation Meeting
Linda reported on the Library Foundation meeting she attended which included information on the Foundation’s Legacy Program and the Links to the Library fundraiser. FOL has a seat at the Foundation’s meetings table. The meetings are held the third Tuesday of each month at 5:15. Linda suggested we send a representative.
Baker & Taylor Sustainable Shelves Program
Kay was slated to explain the program, but due to technical difficulties, we could not hear so Megan explained. Kay will send the specifics to the Board later.
News from the Library
Jeff said the library is ready to open but the earliest will be mid-January. Curbside pick-ups are high, programs are popular and the staff is doing well.
The next Board Meeting is scheduled for January 14 at 2 pm.
The meeting was adjourned at 3:40 pm.
Respectfully submitted,
Tress Connolly, Secretary
P.O. Box 465, Anacortes WA 98221
Minutes for December 10, 2020 Board Meeting via Zoom conferencing
Present:
Board members Megan Taylor, Kandy Dubuque, Patrick Gallagher, Hal Rooks, Tress Connolly, Linda Falken, Susan Rooks, Kay O’Connell
Library Staff Jeff Vogel (Director), Leslie Wilson (Librarian), Diana Farnsworth (Librarian), Christine Hansen (Library Board Liaison)
Presidents
Megan Taylor and Kandy Dubuque are co-presidents. Kandy Dubuque presided and called the meeting to order at 2:05.
Secretary
The November FOL Board Minutes were approved after Patrick moved and Susan seconded the motion.
Treasurer
Hal emailed the report to the Board members on December 7. He added that two generous donations came in after his report was sent. The Treasurer’s Report was approved after Linda moved and Patrick seconded the motion.
Old business
Transitions
Megan asked the new 2021 officers how the transitions are going. All responded that that they are going well. Reports and documents have been passed on to the presidents and secretary by the prior officers. Linda, 2020 president, has some historical files that will be put in the Friendshop file cabinet once there is access.
Budget for 2021
There was a lengthy discussion about the draft budget. Despite the closure of the FriendShop, the FOL is able to restore much of the previous years’ funding thanks to our generous donors. At the Library’s request and after the Treasurer’s input, funding for book purchases, adult programs, and the Library’s marketing initiatives was increased from Jeff’s original proposal. Hal will submit a final budget after further consultation with Jeff.
Bylaws
Linda and Patrick reported on the voting response from the members on the proposed changes to the bylaws. Members were sent the proposed changes and ballots either via email or postal service mail. All ballots returned approved the proposed changes. Linda will prepare a copy of the bylaws reflecting the changes. The approved copy will be posted to the web site.
New Business
Membership form with tiers
Patrick moved that the Board adopt the new membership form designed by the membership committee. The new form includes tiers for membership
beyond the basic individual membership at ten dollars. After a lengthy discussion without resolution, Kandy moved to table the issue and Tress seconded the motion. The membership committee will discuss the tier system further and submit a modified new membership form for Board consideration.
Donation Acknowledgements
Tress reported that she has sent thank-you notes to all recent donors. She will have the “Thank you for your support” postcards designed by Megan printed at Bayshore Graphics. These will be sent to all new and renewing members.
Library Foundation Meeting
Linda reported on the Library Foundation meeting she attended which included information on the Foundation’s Legacy Program and the Links to the Library fundraiser. FOL has a seat at the Foundation’s meetings table. The meetings are held the third Tuesday of each month at 5:15. Linda suggested we send a representative.
Baker & Taylor Sustainable Shelves Program
Kay was slated to explain the program, but due to technical difficulties, we could not hear so Megan explained. Kay will send the specifics to the Board later.
News from the Library
Jeff said the library is ready to open but the earliest will be mid-January. Curbside pick-ups are high, programs are popular and the staff is doing well.
The next Board Meeting is scheduled for January 14 at 2 pm.
The meeting was adjourned at 3:40 pm.
Respectfully submitted,
Tress Connolly, Secretary