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Board meeting April, 2021

Friends of the Anacortes Public Library
P.O. Box 465, Anacortes WA 98221
 
Minutes for April 8, 2021 Board Meeting via Zoom conferencing
​
Present:
Board members Megan Taylor, Kandy Dubuque, Patrick Gallagher, Hal Rooks, Tress Connolly, Susan Rooks, Linda Falken, Kay O’Connell
Jeff Vogel (Library Director), Diana Farnsworth (Librarian), Christine Hansen (Library Board of Trustees Liaison)

Presidents
Kandy Dubuque presided and called the meeting to order at 2:02 p.m.  

Secretary
Tress sent the revised minutes for the February 11 meeting on March 31 and the revised minutes for the  March 11 meeting to Board members on April 7. After a motion by Susan and a second by Kay the March minutes were approved.  Susan moved and Kay seconded a motion to approve the February minutes, which also were unanimously approved in separate votes.

Treasurer’s Report
Hal sent the Treasurer’s reports to the Board on April 3. He noted that Librarian Leslie Wilson questioned the amount listed on the Statement of Activity for Children/YA Programs Expenses. Hal responded an item had been misstated and that the correct amount was $221.20. He will send a corrected sheet to the Board. 

Megan moved that the report be accepted.  After a second by Susan, the Board voted to accept the report.

Newsletter Update
Kay stated the Winter/Spring newsletter had been distributed. Deadline for the next issue is June1. Linda Falken will contribute an article on the history of the Friends.

Patrick reported that he sent the newsletter to 139 people; 83 opened the email but only 29 clicked on the newsletter. These analytics indicate that our newsletter is reaching only a few of our supporters. 

Logo Report
Librarian Diana shared three possible versions of the suggested Friends’ logo. The Board voted to accept design number 1. Diana noted that the Friends will receive the design in several formats, which can be used in multiple ways.

Old Business
  1.  Bylaws. Hal sent copies of the proposed amended bylaws and Articles of Incorporation for the FOL, as well as the associated RCWs, to the Board on March 12. He requested input on the issue of staggered terms and term limits from the Board. After a vigorous discussion regarding the proposed amendments to both documents, Megan moved, and Kay seconded that the changes be accepted. The vote was 7 to 1 in favor of accepting the revisions. (Tress left the meeting before the discussion was concluded but stated she would vote in support of the changes.)

(At this point, a technical glitch briefly interrupted the meeting, and Jeff was asked to provide an update on the Library’s partial opening until two board members were able to re-join the meeting.)

New Business - Library Update
Jeff reported that the Library Phase 3 Covid process was going “really well”. During the first 3 days under the new guidelines, 90 people made appointments to browse the stacks. He noted the Brian Tibbetts has set up a table outside the FriendShop to sell our books. Jeff also reported that the Library has applied to Shell Oil for a $10,000 grant to purchase STEAM and STEM kits; he thanked Hal for his help with the grant.

Old Business – Continued
  1. Patrick reported that a letter to those who haven’t renewed their membership would be completed by the end of the week. He expects to send the letter to approximately 180 people.  The letter will also solicit donations.
  2. Patrick discussed his work on the outline for a new FriendShop procedures manual. Linda and Susan volunteered to help with drafting the document.  Patrick will set up a future meeting to discuss assignments.

Hal moved and Linda seconded that the meeting be adjourned at approximately 3:10 p.m. The motion passed.

The next Board meeting is scheduled for May 13, 2021 at 2 p.m.

​Respectfully submitted,

Susan G. Rooks, Acting Secretary

(attachments: Amended Bylaws; Amended Articles of Incorporation)





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  • Home
  • Friendshop
    • Our Books
    • New Procedures
    • Volunteer for Friendshop
    • Book Donations
    • Contact Friendshop
  • Volunteer Opportunities
  • Friends of the Library
    • Newsletters >
      • Spring 2022
      • Winter 2022
      • Summer 2021
      • Spring 2021
      • Winter 2021
      • Newsletter Update August 2020
      • Special Update July 2020
      • Spring 2020
      • Winter 2020
      • Fall 2019
      • Summer 2019
      • Spring 2019
    • About the Friends of the Library
    • 2022 Friends Board of Directors
    • Membership
    • Board Meeting Minutes >
      • March 2022
      • February 2022
      • January 2022
      • December 2021
      • September 2021
      • July 2021
      • June 2021
      • May 2021
      • April 2021
      • March 2021
      • February 2021
      • January 2021
      • December 2020
      • November 2020
      • February 2020
      • January 2020
      • December 2019
      • November 2019
      • October 2019
      • September 2019
      • August 2019
      • July 2019
      • June 2019
      • May 2019
    • By-laws >
      • 2021 By-laws
      • 2014 By-laws
      • 2019 By-laws
      • 2020 By-laws Change Proposal
    • 2021 Articles of Incorporation
    • 50th Anniversary Celebration
  • Library
    • Cheery Sidewalk Drawings
  • Local Art
  • Resources for Friends
  • Committees
  • FOAPL Manual