Board meeting April, 2021
Friends of the Anacortes Public Library
P.O. Box 465, Anacortes WA 98221
Minutes for April 8, 2021 Board Meeting via Zoom conferencing
Present:
Board members Megan Taylor, Kandy Dubuque, Patrick Gallagher, Hal Rooks, Tress Connolly, Susan Rooks, Linda Falken, Kay O’Connell
Jeff Vogel (Library Director), Diana Farnsworth (Librarian), Christine Hansen (Library Board of Trustees Liaison)
Presidents
Kandy Dubuque presided and called the meeting to order at 2:02 p.m.
Secretary
Tress sent the revised minutes for the February 11 meeting on March 31 and the revised minutes for the March 11 meeting to Board members on April 7. After a motion by Susan and a second by Kay the March minutes were approved. Susan moved and Kay seconded a motion to approve the February minutes, which also were unanimously approved in separate votes.
Treasurer’s Report
Hal sent the Treasurer’s reports to the Board on April 3. He noted that Librarian Leslie Wilson questioned the amount listed on the Statement of Activity for Children/YA Programs Expenses. Hal responded an item had been misstated and that the correct amount was $221.20. He will send a corrected sheet to the Board.
Megan moved that the report be accepted. After a second by Susan, the Board voted to accept the report.
Newsletter Update
Kay stated the Winter/Spring newsletter had been distributed. Deadline for the next issue is June1. Linda Falken will contribute an article on the history of the Friends.
Patrick reported that he sent the newsletter to 139 people; 83 opened the email but only 29 clicked on the newsletter. These analytics indicate that our newsletter is reaching only a few of our supporters.
Logo Report
Librarian Diana shared three possible versions of the suggested Friends’ logo. The Board voted to accept design number 1. Diana noted that the Friends will receive the design in several formats, which can be used in multiple ways.
Old Business
(At this point, a technical glitch briefly interrupted the meeting, and Jeff was asked to provide an update on the Library’s partial opening until two board members were able to re-join the meeting.)
New Business - Library Update
Jeff reported that the Library Phase 3 Covid process was going “really well”. During the first 3 days under the new guidelines, 90 people made appointments to browse the stacks. He noted the Brian Tibbetts has set up a table outside the FriendShop to sell our books. Jeff also reported that the Library has applied to Shell Oil for a $10,000 grant to purchase STEAM and STEM kits; he thanked Hal for his help with the grant.
Old Business – Continued
Hal moved and Linda seconded that the meeting be adjourned at approximately 3:10 p.m. The motion passed.
The next Board meeting is scheduled for May 13, 2021 at 2 p.m.
Respectfully submitted,
Susan G. Rooks, Acting Secretary
(attachments: Amended Bylaws; Amended Articles of Incorporation)
P.O. Box 465, Anacortes WA 98221
Minutes for April 8, 2021 Board Meeting via Zoom conferencing
Present:
Board members Megan Taylor, Kandy Dubuque, Patrick Gallagher, Hal Rooks, Tress Connolly, Susan Rooks, Linda Falken, Kay O’Connell
Jeff Vogel (Library Director), Diana Farnsworth (Librarian), Christine Hansen (Library Board of Trustees Liaison)
Presidents
Kandy Dubuque presided and called the meeting to order at 2:02 p.m.
Secretary
Tress sent the revised minutes for the February 11 meeting on March 31 and the revised minutes for the March 11 meeting to Board members on April 7. After a motion by Susan and a second by Kay the March minutes were approved. Susan moved and Kay seconded a motion to approve the February minutes, which also were unanimously approved in separate votes.
Treasurer’s Report
Hal sent the Treasurer’s reports to the Board on April 3. He noted that Librarian Leslie Wilson questioned the amount listed on the Statement of Activity for Children/YA Programs Expenses. Hal responded an item had been misstated and that the correct amount was $221.20. He will send a corrected sheet to the Board.
Megan moved that the report be accepted. After a second by Susan, the Board voted to accept the report.
Newsletter Update
Kay stated the Winter/Spring newsletter had been distributed. Deadline for the next issue is June1. Linda Falken will contribute an article on the history of the Friends.
Patrick reported that he sent the newsletter to 139 people; 83 opened the email but only 29 clicked on the newsletter. These analytics indicate that our newsletter is reaching only a few of our supporters.
Logo Report
Librarian Diana shared three possible versions of the suggested Friends’ logo. The Board voted to accept design number 1. Diana noted that the Friends will receive the design in several formats, which can be used in multiple ways.
Old Business
- Bylaws. Hal sent copies of the proposed amended bylaws and Articles of Incorporation for the FOL, as well as the associated RCWs, to the Board on March 12. He requested input on the issue of staggered terms and term limits from the Board. After a vigorous discussion regarding the proposed amendments to both documents, Megan moved, and Kay seconded that the changes be accepted. The vote was 7 to 1 in favor of accepting the revisions. (Tress left the meeting before the discussion was concluded but stated she would vote in support of the changes.)
(At this point, a technical glitch briefly interrupted the meeting, and Jeff was asked to provide an update on the Library’s partial opening until two board members were able to re-join the meeting.)
New Business - Library Update
Jeff reported that the Library Phase 3 Covid process was going “really well”. During the first 3 days under the new guidelines, 90 people made appointments to browse the stacks. He noted the Brian Tibbetts has set up a table outside the FriendShop to sell our books. Jeff also reported that the Library has applied to Shell Oil for a $10,000 grant to purchase STEAM and STEM kits; he thanked Hal for his help with the grant.
Old Business – Continued
- Patrick reported that a letter to those who haven’t renewed their membership would be completed by the end of the week. He expects to send the letter to approximately 180 people. The letter will also solicit donations.
- Patrick discussed his work on the outline for a new FriendShop procedures manual. Linda and Susan volunteered to help with drafting the document. Patrick will set up a future meeting to discuss assignments.
Hal moved and Linda seconded that the meeting be adjourned at approximately 3:10 p.m. The motion passed.
The next Board meeting is scheduled for May 13, 2021 at 2 p.m.
Respectfully submitted,
Susan G. Rooks, Acting Secretary
(attachments: Amended Bylaws; Amended Articles of Incorporation)